Document Libraries form a key part of SharePoint, with many users spending a great deal of time accessing content here, populating it with properties, keywords and metadata, and relying on SharePoint’s powerful visioning and check-in/checkout capabilities to help them manage their documents. However if these documents are needed in a different context, by a different project group, for example, it would be impossible to meet that need without moving, or copying the documents they need.
SharePoint Content Query has serious limitations in the amount of content it can aggregate, and what content sources it can use. It also only supports properties and structured data. Real enterprises need to draw on both structured and unstructured data from across the entire range of their data sources.
In short, Content Query is not good enough.
Ontolica Aggregate allows you to rapidly and easily deploy as many virtual libraries as you need, to present a view of any set of documents or content from across the entire farm, from File Shares, or via the BCS. These virtual libraries are highly scalable, easily configured, and most importantly can use both structured and unstructured data to build content queries.
Need to find all of the documents on your farm that are tagged with a case-number, as well as all of the documents from your file-shares that contain that case-number in their content? With Ontolica Aggregate this is simple.
And unlike content query solutions, Ontolica Aggregate leverages the power of the SharePoint search infrastructure, to provide unlimited scalability, and virtual libraries of any size.
Key Features (click to enlarge)
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Aggregate libraries are easily deployed, with just a few clicks, and support Ontolica Preview functionality. |
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Any standard or custom SharePoint content-type can be shown in Aggregate libraries. |
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Use Structured and Unstructured data to gather content from any range of locations |
Get a trial license to test Ontolica Aggregate here
Key Features in detail
Combine Structured and Unstructured Data
Ontolica Aggregate can make use of SharePoint Properties, Managed Metadata and Custom Properties to build lists of content. It also allows you to leverage the content of documents to add them to lists by examining the actual text content of documents as well as their properties and metadata before building lists of content.
Extreme Scalability and Performance
Aggregate allows users to gather content from across SharePoint, including from multiple federated farms, as well as from outside the Farm via the BCS, or from File Shares. High performance and scalability to lists of hundreds of thousands of elements is provided by leveraging the search infrastructure of SharePoint to deliver dynamic libraries that respond immediately.
Fully Authentication and Audience Compliant
With complete support for authentication control, Ontolica Aggregate only displays documents that the current user has access to. With powerful support for audience compliance, you can control access to documents, as well as available navigation options from a single location, to provide a fine grained experience to all of your users.
Powerful meta data driven navigation
With integrated search and property-based refinements which can leverage both standard and custom properties and terms, Ontolica Aggregate provides all of the key navigation options needed to move through large sets of documents and locate specifically what is needed.
Highly configurable creation of virtual Document Libraries
The documents shown in a Virtual Document Library can easily changed to display documents based on a huge range of parameters including specific site, author, content type, or any combination of search terms, metadata and properties.
Document actions and integrations to custom workflows
With the ability to execute context-sensitive actions based on the type of document being shown, Ontolica Aggregate lets users select documents for editing, create alerts based on various criteria, or edit their properties quickly and easily. Custom actions can also be deployed, allowing powerful integrations with context-specific workflows and actions.
Integrated document preview
With support for Ontolica Preview, Ontolica Aggregate becomes a replacement for clumsy document libraries. It seamlessly aggregates content from across its entire scope and empowers users to quickly and intuitively explore the content directly in the library.
Get a trial license to test Ontolica Aggregate here